Selectboard Regular Meeting Agenda
Monday, January 23, 2023 at 7:00 PM
Location: Calais Town Hall (note no Zoom option)

PLEASE NOTE: Agenda items may be taken up earlier than noted if the 15 minutes set aside for public comment is not used, or if other items are completed more quickly than anticipated.

6:00 PM
● Call to Order
● Additions/Changes to the Agenda
● Review and Sign Warrants
● Update from Fred Satink, VLCT PACIF re: insurance for Curtis Pond dam
- Potential Executive Session under 1 VSA § 313(a)
- Attorney Client privileged information 1 VSA § 313(a)(1)
- Appointment or employment of a public officer or employee per 1 VSA § 313(a)(3)
Other personnel under 1 VSA § 313(a)(3)

7:00 PM - Public Comment (for items not on the agenda)

7:15 PM - Consent Agenda – ACTION ITEMS
- Approve and Sign Form PVR-4155 Certificate, required by Vermont Department of Taxes Division of Property Valuation and Review, confirming there is no present suit pending to recover taxes paid under protest;
- Authorize Acting Road Commission to sign MRGP 3-9040 (Municipal Roads General Permit), relating to discharge of stormwater and pollutants
- Reappointments – all for one year, all terms end March 2023:
Inspector of Lumber – Greg Pelchuck
Dam Monitors – Chris Miller & Lewis Franco
Swim Committee – Daniel Keeney
CVFiber – David Healy & Jared Thomas
Emergency Mgmt. Coord. – Toby Talbot
Green Up Day Coordinator – Jamie Moorby
Appointments:
Design Advisory Board – Kurt Janson (4 yr term 2026 reappt. overdue)
Historic Preservation Commission – David Schutz (3 year term ends 2025; reappt. overdue)
Weigher of Coal – John Stafford (1 year term to 2023; appt. overdue)
Green Up Day Co-Coordinator – Meg Dawkins (1 year term to 2024)
Dam Monitor – Meg Dawkins (1 year term to 2024)
Asst. Webmaster – Sarah Black (1 year term to 2024)

7:17 – Consent Agenda - ACTION ITEM
* Ratify Sharon approval and signature on Subgrant Agreement between Town of Calais (Grantee of Vermont Community Development Grant for $428,000) and East Calais Community Trust (ECCT)
* Ratify Sharon approval and signature on Collateral Assignment of Loan Documents, entered into by Town of Calais (Grantor) and East Calais Community Trust (ECCT) (Grantee), under which ECCT assigns collateral property to the Town of Calais.

7:20 PM – Curb Cut Ordinance progress – Stephanie Kaplan, Chair Conservation Commission – DISCUSSION ONLY

7:35 PM – Present revised Shade Tree Preservation Plan – Neal Maker, DISCUSSION ONLY

7:45 PM - Emergency Management: Approve and Sign Facility Use Agreement (FUA) with Red Cross for managing a shelter at the Town Hall – ACTION ITEM – Nick Emlen

7: 55 PM - Town Meeting – Action Items
* Finalize Town Meeting Warning
* Revisit Town Meeting in-person or Zoom, informational meeting (if TM via zoom and for CPA positioned item, Warned items on the ballot (legislative action on Act 78 extension of remote town meeting option)
* Review Selectboard items and timeline

8:15 PM – Personnel Update – Denise
- Revisit Town Administrator job description idea; Union update

8:25 PM - Roads Report – Rick – INFORMATION ONLY
8:40 PM – Approve use of ARPA funds (American Rescue Plan Act) – ACTION ITEM
● Generator Grant – $16,092 (use for town 50% match to state grant)
● Invasive Species study $15,000
● Curtis Pond Dam $100,000
● East Calais Fire District $60,000
8:45 PM -- Board round-robin on items of old business and other business
8:55 PM – Review future agenda items
9:00 PM – Potential Executive Session under 1 VSA § 313(a)
- Attorney Client privileged information 1 VSA § 313(a)(1)
- Appointment or employment of a public office or employee under 1 VSA § 313(a)(3)
Other personnel under 1 VSA § 313(a)(3)
Adjourn

February 13, 2022
● Appointments/Reappointments
● Woodbury Volunteer Fire Dept. – meet new President
● Curtis Pond Dam planning – possible executive session
● Shade Tree Preservation Plan – approve and sign (Neal Maker)
● Historical background on Calais Road and Bridge Standards; next steps to confirm crew receipt of standards and full understanding (Stephanie Kaplan, Denise Wheeler)
● Traffic Control Ordinance Update – Reduce County Road Speed Limit – Next Steps -- John/Rick (20 minutes)
● Junk Ordinance – John B. draft letter to ANR
● Curb Cut Application (NEEDED) and Curb Cut Application Assessment Form (new) (Sharon/Denise) – ACTION ITEM (Curb Cut Materials at this link; CC has requested input)

Future Agenda Items
● East Montpelier and Woodbury Fire Department
- Budget; incentive for Calais residents to volunteer
- Sage Kennedy volunteer project update
● Meet Sheriff Elect Marc Poulin & future patrol service plans
● Planning commission present changes to Zoning Regulations – moved from September 26 agenda; date TBD depending on completion of planning commission's work; note: SB has 120 days (4 months) to complete its process, once received from Planning Commission
● Highway Capital Plan

Middlesex Thanksgiving Day Turkey Trot

Nov 28, 2024, 8 AM

Montpelier's Small Business Saturday

Nov 30, 2024, 10 AM to 5 PM

Tiny Black House Takeout Fall Series

Dec 1, 2024, 4:30 to 6 PM