Come Join Us! Westford Recreation Board Meeting
April 2, 2024 7pm at the Town Office with Teams/Zoom option

Join Zoom Meeting
https://us02web.zoom.us/j/87053632235?pwd=eUpaVGRSSTRPOEJYN3Evc0FsZlhoQT09

Meeting ID: 870 5363 2235 Passcode: Recreation

Agenda
Review March Minutes
Changes to Agenda
Schedule Next Meeting: May 7, 2024 7pm
Public Comment

Review of Recent Programs & Events:
~ Babysitting
~ Easter Egg Hunt
~ Futsal extended through the end of the school year due to missing so many dates

Upcoming Programs & Events:
~ 4th of July - 8:00 p.m.
~ Erin Menut - repeat Reformer and Yogalates (dates still need settling)
~ Logo contest and registration form

Community Suggestions:
Spring soccer was requested!

Misc:
~ Shirt orders from Fawn's Creations may be mixed sizes.
~ Information - Texts from a personal phones used for official business ARE public records.
~ Cell Phone for Rec Coordinator AND Venmo account - Holly is setting up either a Visible account or Google FI phone account for the Road Crew foreman, there will no longer be a town plan/town cell phones, the cost would be $25 per month and the price of the phone. If WRD would like to authorize those expenses, she will set up a similar plan for WRD. Amanda would appreciate an official phone to limit the number of texts and such to her personal cell phone, and would then be happy to facilitate Venmo. She would be quite happy with an older Pixel and there are many available on ebay for less than $100.
~ Turkey Trot logo contest - From Meghan - Amanda Feller Westford School Art Teacher has agreed to partner with Westford Rec to hold a contest for the Turkey Trot Shirt Design. I would like to provide an incentive to the students. Can you please add this to the Board's next agenda and let me know what they decide? I would recommend Free Entry (with shirt) to the Turkey Trot ($18 value) PLUS a gift card of some kind.... maybe Turner Toys $25?
~ Facilities Use issues MOU between Essex Parks & Recreation and EWSD sets precedent! - meeting Tuesday Apr 9, 2024 ⋅ 4:30pm – 5:30pm Google Meets
~ Coordinator duties, responsibilities and permissions
~ bylaws
~ behavior policy
~ Record meetings so minutes can be transcribed after?
~ Rink - Common Committee said thanks for taking up the liner! - take down of boards - future of rink?

Finances: ongoing fund balance and budget status report
~ Financial Aid form
~ change coordinator hours tracking - WRD is paying the coordinator upwards of $15 per pay period ($30 per month) to track hours by program. If no problems have been found to date with the time the CURRENT coordinator has spent on various programs, the coordinator requests those funds be spend on a phone plan instead and the coordinator just track hours by date.

Disclaimer: If a quorum of the Board is attending in-person, the meeting will continue notwithstanding a disruption or disconnection in electronic participation. Therefore, in-person attendance is recommended.
The Vermont Department of Health recommends that each person decide if they want to take precautions, such as wearing a mask, based on their own personal level of risk. Please stay home if you are unwell.
Any individual who believes that they need a reasonable accommodation may submit a request to the Town Administrator. The Town will assess whether the request for reasonable accommodation is necessary to make the Town service, program, or activity available to an individual with a disability; whether there is an alternative accommodation which may provide an equivalent level of access and/or benefit; whether the requested reasonable accommodation would impose an undue financial or administrative burden; or whether the requested reasonable accommodation would require a fundamental alteration in the nature of the Town service, program or activity.

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