Selectboard Meeting Agenda
Monday, July 11, 2022 at 7:00 PM
Location: Calais Town Hall (note no Zoom option)
PLEASE NOTE: Agenda items may be taken up earlier than noted if the 15 minutes set aside for public comment is not used, or if other items are completed more quickly than anticipated.
7:00 - 7:15 PM
● Call to Order
● Public Comment (for items not on the agenda)
● Additions/Changes to the Agenda
● Review and Sign Warrants
7:15 PM -- Consent Agenda – ACTION ITEMS
● Adopt Edited Minutes of June 13, 2022 Regular Meeting
● Adopt Edited Minutes of June 27, 2022 Regular Meeting
● Approve and sign additional Community Bank documents related to the loan for the EMFD firetruck. (Loan is for $66,667.00, to be paid over 5 (years) at 3.19% interest, and subject to other terms as outlined in the May 31, 2022 letter from Robin Ware of Community Bank to Denise Wheeler. This action is consistent with the town's approval of a warned item at the 2022 Calais Town Meeting.) NOTE: Entire board must sign.
● Approve State of Vermont Better Road grant agreement for Peck Hill Road ditching and crowning project and authorize Rick Kehne to sign
● Approve State of Vermont Class 2 grant agreement for Moscow Woods Road to address clay boils and recurring mud spots and authorize Rick Kehne to sign
● Approve Law Enforcement Contract with Washington County Sheriff's Department for July 1, 2022 – June 30, 2023; $4000.00 budgeted. Sheriff's rate is $31.25/hour, contract is for 128 hours of service in the fiscal year, or 2 to 2.5 hours per week. Entire board to sign.

7:20 - 7:50 PM – Speed Carts and permanent electronic speed alerts/Lightening Ridge traffic calming – (Rick Kehne) DISCUSSION ITEM
7:50 PM – Tim Wheelock County Road speed bump proposal – DISCUSSION ITEM
8:05 PM – Readopt Calais Road Standards – Rick Kehne/Stephanie Kaplan DISCUSSION ITEM

8:20 PM – Roads Report (Rick/Alfred) DISCUSSION ITEM
8:30 PM - Personnel Report – Denise – DISCUSSION ITEM
8:35 PM – Meet with Alfred Larabee, likely executive session under 1 VSA §313
8:50 PM -- Board round-robin on items of old business and other business
8:55 PM – Review future agenda items
8:55 PM – Executive Session as needed under 1 VSA §313
9:00 PM -- Adjourn
July 25, 2022 Agenda Items
● Meet with Louis Porter, General Manager Washington Electric Cooperative
• Set tax rate and approve property tax timeline, mailing tax bills
● End of FY '22 financial report – Denise
● Next steps Pay Data implementation – Denise
● Meet new road crew members
• Town Hall Usage Policy – Review and Renew July 2022 (Marc)
• Peter Harvey private maintenance public roadside application
Future Agenda Items
● Follow-Up Shade Tree Preservation Plan – (8/8 or 8/27)
• East Calais Tree Removal (Denise follow up with Neal Maker, tree warden)
● Curb Cut Application (NEEDED) and Curb Cut Application Assessment Form (new) (Sharon/Denise) – ACTION ITEM (Curb Cut Materials at this link; CC has requested input) – August
● Highway Capital Plan – Rick
● County Road Speed Limit -- Rick/Denise
● Immunizing Ash Trees – Rick/Neal Maker
● 2023 Property Reappraisal Process – Marc Mihaly/Jan Ohlsson

Review and Update Existing Policies and Ordinances
● Traffic Ordinance – Rick
● Personnel Policy – Sharon/Denise
● Job Descriptions Review and Update – Sharon/Denise
● Conflict of Interest Policy (Conflict of Interest Background)
Create Ordinance/Policy
• Junk Ordinance – requested
Issues Awaiting Further Development
● East Calais Stormwater Project – Rick
http://www.calaisvermont.gov/

Nov 13, 2024, 1:30 to 3 PM

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Nov 13, 2024, 7 PM